Copenhagen

How to apply for Estonian citizen passport and ID-card

• You can apply for a new Estonian citizen passport and ID-card directly from the Estonian Police and Boarder Guard Board e-service center (only in Estonian language) if less than 6 years have passed since taking of fingerprints. E-application environment is the most convenient, fastest, and cheapest option. To log into the environment, you need a functioning ID-card (with codes and a card reader), Mobile-ID, or Smart-ID.
• You can also send the document application by email or regular mail directly to the Police and Border Guard Board (PPA). The digitally signed container must include all necessary documents: application, proof of payment of the state fee, and photo file. Send the digitally signed container to [email protected].
  If applying by regular mail, write on the envelope:
  Application for Estonian Citizen Passport/Eesti kodaniku passi taotlus
  Police and Border Guard Board/Politsei- ja Piirivalveamet
  Pärnu mnt 139
  Tallinn 15060
  Estonia
• Check the validity of your fingerprints. If it has been 6 years since giving your fingerprints, you can give new fingerprints at the embassy or in digital booths at the offices of Estonia Police and Border Guard Board and then apply for a passport via the e-application environment, email, or regular mail. An appointment must be made to visit the Embassy.
• Additional information is available on the Estonian Police and Boarder Guard Board website.

When do I need to make an appointment and visit the Estonian Embassy in person?

• If you need a new document and the old one is no longer valid or new fingerprints are required.
• If a child needs a new passport and has turned 12 years old. Applicants aged 12 and up will have to give fingerprints when applying for a passport/ID-card.
• If you need to authorize someone else to pick up the document on your behalf. A written consent (pdf) must be submitted with the application. Only Estonian citizens can be authorized.

When applying for a child’s first document, you need to submit:

• completed application form;
• completed supplementary form;
• When applying for the first time you will need to include the child’s birth certificate (Fødselsattest) or a certificate of personal data (Personattest). It can be obtained from the local municipality or church office and must be in Danish and English with an original stamp and official’s signature.
• Written consent (docx)/consent (pdf) and a copy of the passport of the other parent if the parent is not an Estonian citizen.

When applying for the first document as an adult, you need to submit:

• completed application form;
• completed supplementary form;
• valid ID document with photo (passport or EU ID-card with photo);
• proof of Estonian citizenship: a document issued by the Republic of Estonia: ID card or a travel document/passport, military certificate, school/university diploma confirming Estonian citizenship, proof of employment at an Estonian government agency or letter from Estonian National Archives confirming the Estonian citizenship of one the applicant’s parent or grandparent;
• proof of descent (birth certificate, marriage certificate, divorce certificate). Certificates can be obtained from the local municipality or church office and must be in Danish and English with an original stamp and official’s signature.

When applying for a document after a name change / marriage

• In case of a name change, obtain a Certification of Name Change (Attestation af navneændring) or a Danish Population Register extract (Personattest) in Danish and English on paper with the issuer’s signature and stamp from the local municipality/church office, showing the previous name, the new name and the date of the name change. If the name was changed after marriage, please obtain Marriage Certificate (Vielsesattest) or a Danish Population Register extract (Personattest) and copy of identity documents (ID-card or passport) of both spouses.

Forgotten or lost PIN codes

If the PIN codes of your ID card are forgotten or blocked, check the date of issue of the document, and act accordingly.

ID card lost or stolen

If your ID card is lost or stolen, recall the date of issue of the document, and act accordingly.

Embassy Document Application Checklist

• Always book an appointment in advance.
• Complete the application form.
• Provide a digital photo file (see PPA photo requirements). Send the digital photo to [email protected]. It is important to include the applicant’s name and personal code/date of birth in the email.
• Photos cannot be taken at the Embassy. We do not accept paper photos.
• You will need to pay a state fee when ordering documents. The fee depends on how you apply for the document and where you intend to collect it. The state fee amounts can be found in this table: State fees for documents. At the Embassy you can pay by bank card only.
•  The state fee can also be paid to the Estonian Embassy’s account in Copenhagen:
  Estonian Embassy
  Nordea Bank
  Account number: Reg.no. 2040 Account no. 0040104097. Explanation: type of transaction + applicant’s name.
  The state fee in Danish kroner depends on the euro exchange rate.
• If you wish to pay the state fee in Estonia or from an Estonian account use Ministry of Finance Account number:
  SEB Bank EE891010220034796011 SWIFT: EEUHEE2X,
  Swedbank EE932200221023778606 SWIFT: HABAEE2X,
  Luminor Bank EE701700017001577198 SWIFT: RIKOEE22.
  Reference number: 2900073643
  Explanation: type of transaction + applicant’s name.
  If paying by transfer, please bring a copy of the payment order. Attach a copy of the online bank payment receipt with the account holder’s name to the application or write the payment date and account holder’s name on the back of the application.
• Bring the old document (even if it has expired).

Important Notes

• Express passport and ID card applications are only accepted in Estonia.
• In Denmark, you can specify the Estonian Embassy in Copenhagen or the Honorary Consulate in Odense/Aarhus as the document collection location. The Estonian passport can be delivered home by DHL courier.
• The consular service at the Estonian Embassy is on the first floor, but a staircase must be crossed to access the lobby. To better serve people with mobility disabilities, please call the Embassy in advance to find the best solution for renewing and collecting travel documents.
• When ordering by regular mail, email, or e-service, only the Estonian domestic state fee must be paid, plus 20 euros if you wish to collect the documents abroad. State fees for documents
• The application status can be tracked here. You will be notified immediately by email when the documents arrive at the Embassy.
• A new passport or ID-card arrives at the Embassy in about a month. In the summer, the waiting time sometimes extends to 5-6 weeks. If you wish to collect the document from an Honorary Consul in Denmark, add another week to the passport waiting time.
• Documents are issued from the age of 15 to the document owner, a parent or an authorized person.
• Estonian citizen passport and ID card applications are processed in Estonia by the Police and Border Guard Board. Information and contact details are available on the PPA website.